Privacy Policy
**Last Updated:** April 27, 2026
## Introduction
BidReadyRFPs ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and subscription service (collectively, the "Service").
By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Service.
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## 1. Information We Collect
### 1.1 Information You Provide to Us
**Account Information:**- Name- Email address- Company name (optional)- Job title (optional)- Password (encrypted)
**Payment Information:**- Credit card details (processed securely by our payment processor; we do not store full card numbers)- Billing address
**Communications:**- Any information you provide when you contact us via email, contact forms, or feedback submissions- Responses to surveys or questionnaires (if applicable)
### 1.2 Information We Collect Automatically
**Usage Data:**- IP address- Browser type and version- Device type and operating system- Pages you visit on our Service- Time and date of your visit- Time spent on pages- Referring website or source
**Cookies and Tracking Technologies:**- We use cookies, web beacons, and similar technologies to track activity on our Service and store certain information- You can instruct your browser to refuse cookies or alert you when cookies are being sent- If you disable cookies, some features of the Service may not function properly
**Analytics:**- We use third-party analytics tools (e.g., Google Analytics) to understand how users interact with our Service- These tools may collect information about your device, browsing behavior, and usage patterns
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## 2. How We Use Your Information
We use the information we collect for the following purposes:
**To Provide and Maintain the Service:**- Create and manage your account- Process your subscription payments- Deliver weekly RFP listings and email notifications- Provide customer support
**To Improve the Service:**- Analyze usage patterns and trends- Identify and fix technical issues- Develop new features and functionality
**To Communicate with You:**- Send you weekly email digests of new RFP listings- Send you important updates about the Service (e.g., changes to Terms or Privacy Policy)- Respond to your inquiries and support requests- Send you marketing communications (you can opt out at any time)
**To Ensure Security and Prevent Fraud:**- Monitor for suspicious activity- Enforce our Terms and Conditions- Protect against unauthorized access or misuse of the Service
**For Legal Compliance:**- Comply with applicable laws, regulations, and legal processes- Respond to lawful requests from public authorities
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## 3. How We Share Your Information
We do not sell, rent, or trade your personal information to third parties. We may share your information in the following circumstances:
### 3.1 Service Providers
We share information with third-party service providers who perform services on our behalf, including:-**Payment processors** (Stripe, PayPal, etc) — to process subscription payments-**Email service providers** (SendGrid, Odoo etc) — to send weekly digests and notifications-**Hosting and infrastructure providers** (e.g., Odoo, cloud hosting services) — to host and maintain the Service-**Analytics providers** (e.g., Google Analytics) — to analyze usage and improve the Service
These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
### 3.2 Legal Requirements
We may disclose your information if required to do so by law or in response to:- A court order, subpoena, or other legal process- A request from law enforcement or government authorities- A need to protect our rights, property, or safety, or the rights, property, or safety of others
### 3.3 Business Transfers
If BidReadyRFPs is involved in a merger, acquisition, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our Service before your information is transferred and becomes subject to a different privacy policy.
### 3.4 With Your Consent
We may share your information with third parties when you give us explicit consent to do so.
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## 4. Data Retention
We retain your personal information for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
**Account Information:** Retained for the duration of your subscription and for a reasonable period after cancellation (to facilitate reactivation or address billing issues)
**Payment Information:** Retained as required by payment processors and applicable financial regulations
**Usage Data and Analytics:** Retained for up to 24 months or as required by our analytics providers
**Communications:** Retained for as long as necessary to respond to your inquiries and maintain records of our interactions
You may request deletion of your personal information at any time by contacting us at jason@bidreadyrfps.com. We will delete your information within 30 days, except where retention is required by law.
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## 5. Your Privacy Rights
Depending on your location, you may have the following rights regarding your personal information:
### 5.1 General Rights (All Users)
**Access:** You can request a copy of the personal information we hold about you
**Correction:** You can request that we correct inaccurate or incomplete information
**Deletion:** You can request that we delete your personal information (subject to legal retention requirements)
**Opt-Out of Marketing:** You can unsubscribe from marketing emails by clicking the "unsubscribe" link in any email or by contacting us
### 5.2 California Residents (CCPA)
If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):
**Right to Know:** You can request details about the categories and specific pieces of personal information we collect, use, and disclose
**Right to Delete:** You can request deletion of your personal information (subject to certain exceptions)
**Right to Opt-Out of Sale:** We do not sell your personal information, so this right does not apply
**Right to Non-Discrimination:** We will not discriminate against you for exercising your CCPA rights
To exercise your CCPA rights, contact us at jason@bidreadyrfps.com. We will respond within 45 days.
### 5.3 European Union Residents (GDPR)
If you are located in the European Union, you have additional rights under the General Data Protection Regulation (GDPR):
**Right to Access:** You can request a copy of your personal data
**Right to Rectification:** You can request correction of inaccurate data
**Right to Erasure:** You can request deletion of your data (subject to legal obligations)
**Right to Restrict Processing:** You can request that we limit how we use your data
**Right to Data Portability:** You can request a copy of your data in a structured, machine-readable format
**Right to Object:** You can object to our processing of your data for certain purposes (e.g., marketing)
**Right to Withdraw Consent:** If we process your data based on consent, you can withdraw that consent at any time
To exercise your GDPR rights, contact us at jason@bidreadyrfps.com. We will respond within 30 days.
### 5.4 Canadian Residents (PIPEDA)
If you are a Canadian resident, you have rights under the Personal Information Protection and Electronic Documents Act (PIPEDA):
**Right to Access:** You can request access to your personal information
**Right to Correction:** You can request correction of inaccurate information
**Right to Withdraw Consent:** You can withdraw consent for certain uses of your information
To exercise your PIPEDA rights, contact us at jason@bidreadyrfps.com.
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## 6. Cookies and Tracking Technologies
### 6.1 What Are Cookies?
Cookies are small text files stored on your device when you visit a website. They help us recognize your browser and remember your preferences.
### 6.2 Types of Cookies We Use
**Essential Cookies:** Required for the Service to function (e.g., authentication, security)
**Analytics Cookies:** Help us understand how users interact with the Service (e.g., Google Analytics)
**Preference Cookies:** Remember your settings and preferences (e.g., language, filters)
**Marketing Cookies:** Track your activity across websites to deliver targeted ads (if applicable)
### 6.3 Managing Cookies
You can control cookies through your browser settings. Most browsers allow you to:- View and delete cookies- Block cookies from specific websites- Block all cookies
Note: Disabling cookies may affect the functionality of the Service.
### 6.4 Third-Party Cookies
We use third-party services (e.g., Google Analytics) that may set cookies on your device. These third parties have their own privacy policies, which we encourage you to review:- Google Analytics: https://policies.google.com/privacy
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## 7. Data Security
We take reasonable measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These measures include:- Encryption of sensitive data (e.g., passwords, payment information)- Secure servers and hosting infrastructure- Regular security audits and updates- Access controls to limit who can view your information
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
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## 8. International Data Transfers
BidReadyRFPs is based in [REPLACE: Your country, e.g., the United States]. If you access the Service from outside [REPLACE: Your country], your information may be transferred to, stored, and processed in [REPLACE: Your country].
By using the Service, you consent to the transfer of your information to [REPLACE: Your country], which may have different data protection laws than your country of residence.
If you are located in the European Union, we take steps to ensure that your data is protected in accordance with GDPR, including using standard contractual clauses or other approved transfer mechanisms.
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## 9. Children's Privacy
The Service is not intended for children under the age of 18. We do not knowingly collect personal information from children under 18.
If we become aware that we have collected personal information from a child under 18 without parental consent, we will take steps to delete that information as soon as possible.
If you believe we have collected information from a child under 18, please contact us at jason@bidreadyrfps.com.
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## 10. Third-Party Links
The Service may contain links to third-party websites or services (e.g., government procurement portals, payment processors). We are not responsible for the privacy practices of these third parties.
We encourage you to review the privacy policies of any third-party websites or services you visit.
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## 11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. If we make material changes, we will notify you by:- Posting a notice on the Service- Sending an email to the address associated with your account
The "Last Updated" date at the top of this Privacy Policy will indicate when it was last revised.
Your continued use of the Service after changes are posted constitutes your acceptance of the revised Privacy Policy. If you do not agree with the changes, you must stop using the Service and cancel your subscription.
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## 12. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
**Email:** jason@bidreadyrfps.com **Website:** https://bidreadyrfps.com
For GDPR-related inquiries, you may also contact our Data Protection Officer at jason@bidreadyrfps.com
If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.
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**End of Privacy Policy**